[Your Sixy Website Domain Name] Privacy Policy
Introduction
This Privacy Policy describes how [Your Legal Entity Name] (“[Your Legal Entity Name]”, “Company”, “we”, or “our”) collects, stores, uses and distributes information when you access and/or use the the [Your Sixy Website Domain Name] website, including when we provide any services or when you purchase, request, or obtain any services, including, but not limited to, from or on the [Your Sixy Website Domain Name] website (each a “Service”) (the foregoing, collectively the “Website”). [Your Legal Entity Name] is a realtor providing real estate services.
[Your Legal Entity Name] respects your privacy and is committed to keeping personal information accurate, confidential, and secure. We collect, use, and disclose personal information only with your consent and only for the services that we provide you. We always ask for your permission before we share or use information for a purpose other than to what you have consented. This privacy policy is based on the principles set out in the Personal Information Protection and Electronic Documents Act (PIPEDA) and the Canadian Standards Association Model Code for the Protection of Personal Information.
This Privacy Policy describes the principles [Your Legal Entity Name] will use to protect the privacy of personal information in its possession or control, in accordance with the law and [Your Legal Entity Name]’s own policies.
Definitions
Privacy
Privacy is an individual’s right to retain control over the collection, use and disclosure of her/his personal information.
Personal Information
Personal information means identifying information about an individual in oral or recorded form. Any data that has been collected in which all personal identifiers have been removed, such that the information could not reasonably be used to identify the individual, is not considered personal information.
Privacy Principles
Accountability
[Your Legal Entity Name] has established policies and procedures to comply with this Privacy Policy and has designated a Chief Privacy Officer (CPO) as the contact person who is accountable for our compliance. The CPO’s information is contained at the end of this page.
Identifying Purposes of Collecting Personal Information
[Your Legal Entity Name] will identify the purposes for which personal information is collected at or before the time the information is collected. If [Your Legal Entity Name] intends to use personal information for any other purpose, we will seek your consent.
How [Your Legal Entity Name] Uses Personal Information
With your consent, [Your Legal Entity Name] uses your personal information for the purposes of providing you access to, and enabling your participation in, the Website via your account. When you voluntarily give us your first name, last name, and other names that identify you, your email address, and other data or information that has been requested by [Your Legal Entity Name] and that you voluntarily provide, we use this information solely for providing you access to, and enabling your participation in, the Website.
If you have opted-in to receive marketing communications from us, we will send you promotional offers from time to time. You may unsubscribe at any time by clicking the unsubscribe link at the bottom of the message. This prevents any promotional emails from being sent to you unless you explicitly request that we re-add you to a promotional list.
Obtaining Consent
[Your Legal Entity Name] will obtain consent before or when we collect, use, or disclose personal information about you, except where otherwise required by law. You can provide consent to the collection, use, and disclosure of personal information about you expressly, implicitly, or through an authorized representative. You can withdraw consent at any time, with certain exceptions.
Limiting Collection
[Your Legal Entity Name] collects personal information only by fair and lawful means. This information may include your first name, last name, and other names that identify you, your email address, and other personal information that has been requested by [Your Legal Entity Name] and that you voluntarily provide. Upon accessing or requesting access to [Your Legal Entity Name]’s Website, you agree and understand that the collection of personal information is only for providing you access to, and enabling your participation in, the Website and for record-keeping purposes.
Limiting Use, Disclosure, and Retention
[Your Legal Entity Name] will use personal information only for the reasons it was collected, unless an individual gives consent to use or disclose it for another reason. [Your Legal Entity Name] will keep personal information only as long as necessary for the identified purposes. [Your Legal Entity Name] may share personal information with our affiliates and service providers who may be involved in delivering [Your Legal Entity Name]’s services, providing customer support, and conducting customer research or satisfaction surveys. These service providers are obligated to protect personal information, and they are only given the information necessary to perform their designated functions. [Your Legal Entity Name] does not authorize any service providers to use or disclose personal information for their own marketing or other purposes; however, they may collect information that they do not share with us in accordance with their own privacy policies. These service providers include:
We may also share personal information with our financial, insurance, legal, accounting or other advisors that provide such professional services to us.
Personal information may be processed and/or stored outside of Canada. While we undertake measures to protect personal information, when it is stored and/or processed in other jurisdictions, the laws of other countries may not provide the degree of protection for personal information that is available in Canada. If personal information is transferred outside of Canada, it may be available to the foreign government of the country in which the information or entity controlling it is situated under a lawful order made in that country and used for purposes other than those described herein. By providing us with your information, you are allowing this personal information to be transferred outside of Canada.
Maintaining Accuracy
[Your Legal Entity Name] will keep the personal information in its possession or control accurate, complete, current and relevant, based on the most recent information available to [Your Legal Entity Name] You are responsible for notifying [Your Legal Entity Name] about the accuracy and completeness of your personal information and may have it amended as appropriate.
Safeguards
The safety and privacy of personal information is our top priority. Personal information will be protected by security safeguards appropriate to the nature and format of the information being stored. We strive to protect personal information from theft, loss, and unauthorized access, copying, modification, use, disclosure and disposal. We conduct audits and complete investigations to monitor and manage our privacy compliance. We ensure that all of our officers, directors, employees and agents protect your privacy and only use personal information for the purposes to which you have consented.
Openness about Policies and Procedures
We will readily make available specific information about our policies and practices related to the management of personal information. Individuals will have access to this information through this Privacy Policy or by contacting our Chief Privacy Officer. The information will be available in a format that is easy to understand.
Providing Individual Access
Except as restricted by law, upon written request by the individual or substitute decision maker, an individual will be informed of the existence, use and disclosure of her or his personal information and will be given access to that information. An individual will be able to challenge the accuracy and completeness of the information and may request to have it amended.
Questions and Compliance
We would be happy to answer any questions that you may have about your personal information, our privacy protection practices, or this Privacy Policy. You may contact us as follows:
[Your Name]
Chief Privacy Officer
[Your Address]
E-mail: [Your Email]
Phone: [Your Phone Number]
You also have the right to complain to the Privacy Commissioner of Canada if you think we have violated your rights. If you are not satisfied with the resolution that we have provided, the Commissioner can be reached as follows:
Office of the Privacy Commissioner of Canada
30 Victoria Street
Gatineau, Quebec
K1A 1H3
Canada
Toll-free: 1-800-282-1376
Phone: (819) 994-5444
Fax: (819) 994-5424
TTY: (819) 994-6591
The Privacy Commissioner’s Website is http://www.priv.gc.ca.
Amendments to this Privacy Policy
In order to ensure that this Privacy Policy is kept up to date, we reserve the right to change this Privacy Policy from time to time. Any changes will be effective 30 days following [Your Legal Entity Name] providing you with notice. Notice of changes to the Privacy Policy may be distributed through [Your Legal Entity Name] newsletters or posted on the [Your Legal Entity Name] Website. Your continued use or access of the Website after the effective date signifies your acceptance of and agreement to any changes. Please check this page regularly. The date last updated will be posted at the top or bottom of this page.
Posted: [DATE, i.e. the initial posted date]
Last Updated: [DATE; ]
Effective Date: [DATE + 30 DAYS]